To ensure a productive board meeting, it is essential to plan the meeting correctly. Meetings on boards usually have a set of deliverables to be achieved, including planning a board meeting decisions, reports and strategic discussion. Here are some key points to keep in mind when planning your next meeting.

The day before your board meeting, make sure you know all the attendees and their attendance plans. Make a final list of remote directors who may require a video call and plan how to best equip them with the appropriate equipment or links to join the meeting. Make sure the meeting space is accessible, and make sure that you have all the supplies or catering.

Create a meeting agenda using the information contained in your board package along with any other requests or concerns the executive directors may have. Having the draft agenda set before the meeting will allow you to avoid last-minute scrambles and ensure you have enough time to discuss all of your most important issues.

The first item on the agenda should be a thorough review of the company’s performance from the last board meeting, which will include important milestones and achievements and areas in which the business might need to focus more attention. Consider how the company could proceed with new growth strategies. This could involve examining potential new markets, customer support policies or investor relations. It could also include hiring new employees.