When you’re conducting due diligence on an investment, negotiating with manufacturing partners, or coordinating other business transactions, a virtual data room can help you exchange sensitive files securely. It is essential to select the right provider that can handle massive volumes of files, and also provide the necessary tools for efficient arrangement and project management. Find features that let you organize your data into folders or subfolders, making it easier to find information. A feature for indexing files can also be useful in rearranging files to allow for sequential viewing.

A secure virtual data room will also have security features such as granular access rights two-factor authentication, time and IP restrictions to stop leaks of data. Certain important source providers provide additional security features such as data loss protection with encrypted file uploads. Some offer a custom NDA and a robust, watermark set that can be customized to display names of organizations, IP addresses or other information.

Additionally, choose an organization that has user-friendly software that can be scalable to meet future business demands. Startups typically have limited IT resources and have to focus on selecting a solution with an easy to adopt curve and a simple platform that’s easy to integrate into existing workflows. It is recommended to choose an option that provides 24/7 customer service via email, live chat and phone. iDeals is one example. It offers support in more than 10 languages. While you’re reviewing vendors, you should be focusing on the feedback of customers on various independent review platforms. You’ll want to read reviews that describe how well each solution manages large volumes of documents and how responsive customer support team is.