E signature technology offers electronic signatures that are legal and equivalent to pen-and-ink signatures. It can be utilized by businesses to automate their document signing processes and increase efficiency.
Digital signatures that authenticate digitally provide proof cryptographic that a document was signed by the entity that it was issued by and hasn’t been altered. They can be verified by verifying the signature’s public keys to the document’s digital certificate. Some e-signature solutions use PINs, passwords, or codes to confirm the identity of the signer. Others, including DocuSign, use keys that are public and private to establish an authentication process.
While e-signature technology can’t be guaranteed, it can provide significant security benefits which can help businesses comply with the requirements of regulatory agencies. Using an e-signature solution that provides contextual records of the document’s past is especially beneficial in creating a document that is worth the effort and legally enforceable. This information can include the identity of the person who verified the authenticity or trust route of a signature.
Implementing e-signature technology can help companies save money by eliminating the need for postage and paper. However, businesses must be prepared for the common reluctance of team members who are reluctant to adopt the latest technology. Leaders need to be prepared to advocate for and educate colleagues on the benefits of electronic signature technology to make sure that the technology is adopted. Once employees are convinced it’s simple to switch to a better way of getting business done.
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