A data room is a secure environment where confidential files from business can be shared with partners, investors and other stakeholders. It comes with features like watermarking, auditing and access control settings. When choosing a data space vendor, consider what types of security it provides and whether or not it supports the file formats that your team uses.

Furthermore, some providers offer additional security options, like automatic indexing and fence view. In addition, look for a system that allows visit their website you to synchronize the contents of your FTP, desktop or other external storage to the data room for fast and simple organization. Find out whether the data room is equipped with an multilingual search tool as well as OCR to search text within PDF documents and images.

It is crucial to know whether the service you choose can cut certain parts of your document or even the entire document. This feature could help secure your personal information by removing personal data from images and PDFs.

A few of the top VDR vendors provide comprehensive analytics and reports features that let you keep track of activity on your virtual data room. Choose a vendor that will automatically monitor all uploads, downloads and views and let you create customizable reports based on these activities.

Another feature to look for is a trial offer that allows you to stress-test advanced capabilities like uploading data, new security and collaboration features without the need for a lengthy commitment. iDeals provides a 30-day free trial that includes unlimited preparation time, 2 admins, 500 MB of storage space, secure watermarking of files, dynamic watermarking and a basic digital rights management system.